(1) At least 5 clear working days before any meeting of the Joint Authority (excluding the date of the notice and date of the meeting) :-
(a) notice of the time and place of the intended meeting shall be published at the offices of the Joint Authority and such other place as is fixed for the meeting of the Joint Authority.
(b) a summons to attend the meeting, specifying the business proposed to be transacted thereat, shall be left at or sent by post to the address designated by each member or by email if an email address has been provided for that purpose.
(c) copies of the summons shall be made available for inspection by members of the public.
(2) Lack of service on a member of the Joint Authority of the summons referred to in paragraph 5(1)(b) above shall not affect the validity of a meeting of the Joint Authority.
(3) The Agenda for all meetings of the Joint Authority and items of business to be conducted thereat shall be set by the Chair and the Clerk and in accordance with these Standing Orders.
(4) A member of the Joint Authority may require a particular item of business to be consideredat an ordinary meeting of the Joint Authority subject to at least 10 clear working days' notice of such intention being given to the Clerk in writing, signed by the member concerned and specifying the business to be considered. The Clerk shall set out in the notice of every such meeting the items of business requested by members in the order in which they have been received unless the member or members concerned has indicated in writing that an item should be considered at a later meeting or has since withdrawn the item. If the member is not present at the meeting when an item of which they have given notice comes up for consideration, this item shall, unless the Chair decides otherwise, be treated as withdrawn and shall not be raised again without fresh notice.
(5) Except in the case of business required by these Standing Orders to be transacted at a meeting of the Joint Authority and other business brought before the meeting as a matter of urgency and of which the Clerk shall have prior notice and which the Chair considers should be considered at the meeting, no business shall be transacted at a meeting of the Joint Authority other than that specified in the summons relating thereto.
(6) At any time during a meeting of the Joint Authority, the Chair may direct that an item of business or part thereof (other than one requested by a member pursuant to paragraph 5(4)) shall be withdrawn and no consideration of that item shall take place at the meeting.
(7) The Monitoring Officer or the Chief Financial Officer may, in pursuance of their statutory duties and in consultation with the Clerk, include an item on the agenda of any meeting of the Joint Authority or the ITA Executive Board and may require the Clerk to convene a meeting for such a purpose.
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