(1) These Standing Orders, with the exception of Schedule 1 and Standing Orders 3, 6, 7, 8, 9, 10, 11, 12(1), 13(5), 30 and 31 shall apply to the proceedings of all Committees of the Joint Authority unless there are express provisions to the contrary within the relevant paragraphs of these Standing Orders dealing with that committee.
(2) In the absence of the Chair of any committee the Clerk will invite the members of the committee to select another member to preside at the meeting until such time as the Chair (or Deputy Chair) joins the meeting. Any power or duty of the Chair in relation to the conduct of a meeting shall be exercised by the person presiding at the meeting.
(3) The Chair of the Joint Authority shall be notified of, and be entitled to be present at, but not vote at, any meetings of any Committee of which he or she is not already a Member.
(4) The minutes of all non executive committees shall be made available to the members of the Joint Authorityand be put before the ITA Executive Board at the soonest practicable meeting thereof.
(5) In the case of any Scrutiny Committee only, that Committee may from its own members appoint a task and finish group to undertake to report on any matter falling within the remit of that committee’s business. At the request of the Chair of the committee, Officers shall assist a task and finish group with their business. Any report of a task and finish group shall be reported, for noting of the Committee’s findings and recommendations, to a future meeting of the ITA Executive Board.
(6) No Non Executive Committee shall have any power to make financial decisions on behalf of the Joint Authority except the Audit and Governance Committee within the scope of its terms of reference.
(7) The principal functions of all Non Executive Committees of the ITA Executive Board set out in Schedule 2 form part of these Standing Orders and may only be varied in the same manner.
(8) On the invitation of the Chair of the Joint Authority, the Chair of any Non Executive Committee shall attend a meeting of the ITA Executive Board in relation to any matter within the minutes of that Committee or any matter within the remit of that committee’s principal functions.
(9) Where the membership of any Non Executive Committee (not meaning the chair of that committee) changes following the Annual General Meeting of the Joint Authority the change shall be approved by the ITA Executive Board and notified to the members of the Joint Authority.
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